Concur-SAP Integration Tool

Killing 3 Birds With One Concur Import

One single import of Concur data into SAP ERP allows you to

• post expense data into SAP FI/CO – via ALE, if necessary
• integrate with SAP payroll for P11D date, taxable expenses or paying expenses through payroll
• create a DME for payment, if you don’t pay expenses through payroll or AP

The Solution

iProTRIP provides a report to import the Concur SAE export into SAP, process the file, and store the posting data.

Then you can use standard transactions from SAP Travel Management to create, check and simulate a posting run and post it into FI/CO. The time tested standard configuration for account assignment or custom check routines are all available – as is the assignment to cost objects like cost centres, WBS elements, order numbers, etc. You can even post into more than one FI/CO system using standard ALE. If you are migrating from SAP Travel Management to Concur, there’s probably not much you have to change.

But it’s not only the GL posting we’ve got covered. iProTRIP also makes the expense data available for SAP Payroll. So, whether you pay expenses through payroll or need taxable elements to be considered: it’s fully integrated.

How it Works

A standard background job in Concur creates the SAE file with all expense data available for further processing. This file is transferred to the right server (manually or by job) and iProTRIP uploads it into SAP ERP.

The test mode shows all imported data in a SAP ALV table and marks any problems in colour. Duplicate imports can be ruled out by remembering reference numbers and imported files are kept as a history for later review.

Bespoke Mapping

iProTRIP is a report with a bespoke include to implement your organisation’s mapping. This covers your requirements for

• Finding the SAP Personnel Number
• Assigning Concur Expense types
• VAT codes based on expense types
• Further cost objects based on custom fields in Concur

We now offer an add-on to allow you to manually change cost centres and other cost objects between import and posting, e.g. when the FI transfer raises an error.  A history of any changes made is logged. Add on price; GBP 1550, or EUR 2000.

iProTRIP costs only GBP 5000 in the UK or EUR 6900 for other countries.

This includes implementation and customisation of the mapping include for your requirements.

Interested? Get in touch today to discuss.